Administrative Assistant - Onsite (Downtown Minneapolis)

Pay: $23-$25/hr * Schedule: Monday-Friday, 9:00 AM-5:30 PM
Type: Contract-to-Hire * Start: ASAP * Environment: 100% In-Office (Parking Stipend Included)

? About the Role

A professional services firm in downtown Minneapolis is seeking a highly skilled Administrative Assistant to provide administrative support, office coordination, and customer service within a small, fast-paced, detail-oriented environment. This is an excellent opportunity for someone with strong office administration, document management, and client support experience who enjoys working closely with attorneys, financial professionals, and real estate/title industry partners.

? Key Responsibilities

• Manage phones, emails, and client communication with exceptional customer service.
• Provide calendar management, meeting scheduling, and appointment coordination.
• Support attorneys, financial planners, and internal team members with daily administrative tasks.
• Perform document preparation, data entry, record keeping, and file management (digital + paper).
• Handle incoming/outgoing mail, scanning, indexing, and document filing.
• Maintain office supplies, support office operations, and ensure an organized workspace.
• Assist with general office administration, reception duties, and client support services.
• Work effectively in a small team environment (about 5 people) with a high level of professionalism.

? Required Skills & Qualifications

• 5+ years of experience in administrative support, office administration, or customer service.
• Experience in banking, real estate, title, escrow, closing, or financial services office support.
• Excellent phone etiquette, email communication, and customer service skills.
• Strong proficiency in document processing, data entry, filing systems, and office software (Microsoft Office, Outlook, etc.).
• Ability to work in a fast-paced, accurate, and detail-oriented administrative environment.
• Bachelor's degree preferred (not required).
• Someone seeking long-term, stable employment in an on-site role.

? Benefits During Contract Period

• Medical (MEC), pharmacy, virtual care, emotional support
• Dental & Vision insurance
• Hospital indemnity, accident, and critical illness coverage
• Life insurance & short-term disability
• Earned Safe & Sick Time
• Employee discount programs
• Parking stipend included

? Benefits Upon Hire

• Medical, dental, and vision insurance
• 401(k) with employer contribution (eligibility after six months)